LingoHub Help Center

Our experience, knowledge and lessons learned - all here just for you.

Term bases

A term base or glossary is the primary asset for terminology management. It’s typically a centralized compilation of industry specific, company/product related, and technical terms that you share within translation teams.

A term base grows and changes alongside company growth and contains:

  • source texts (terms)
  • approved translations
  • context information (term descriptions, definitions, and clarifications)
  • terms that are not to be translated, but kept in the source language (e.g., brand or product names).

Please note: A term base should not be confused with a translation memory. Term bases contain single terms or short phrases, whereas translation memories contain whole sentences and their translations.

Accessing the term base settings

The term bases are created and managed from the organization settings, accessible from the top navigation bar.

There are two ways to access the term base settings.

From the navigation bar

To access the term base overview, follow the steps below:

  1. Click settings in the top navigation bar.
  2. Click term base.

You will be redirected to an overview of previously created term bases. No term bases will be displayed if you have not yet created one.

Img

From the project settings

To add a term base to a project, to create a new term base for a project, or to manage an existing term base, follow the steps below:

  1. Click dashboard in the top navigation bar.
  2. Select a project from the left side panel.
  3. Click on preferences in the dashboard overview of the project.
  4. Click on translation tools.

You will be able to select or manage existing term bases, or you can create a new one.

Creating a new term base

To create a term base that is not directly assigned to a project yet, follow the steps below:

  1. Access the term base overview, as mentioned above.

  2. Click create term base. The button is either located in the center of the page if you have not created a term base yet, or at the top right of the page if you already have an existing term base.

  3. Add the necessary information: enter a name, select the source language, and write a description.

  4. Once you added all the information, click safe base profile.

    Img

Adding entries to the term base

A term base entry represents a term for which you want to define the translation. Each entry consists of the term and a description. You must also specify whether the term is translatable or not. For translatable entries, you can add pre-defined translations for as many target languages as you wish.

There are two ways of adding entries to your term base.

Manually adding entries

To manually add a new entry to your term base, follow the steps below:

  1. Access the term base overview, as mentioned above.

  2. Click on the manage icon of the term base you want to add an entry to.

  3. Click Add entry.

    Img

  4. Add the necessary information: enter the term and a description.

  5. If you checked translatable, add a target language and your translation.

  6. If you have more than one target language, you can add more target languages and translations.

Img

Importing term base entries from a file

You can add entries to your term base from a CSV file import. The file must respect the following specifications:

  • Valid header - the CSV file's header must follow this formula: Description,Translatable,source_language,target_language_1,target_language_2,...

    You can add as many target languages as you wish. A header example can be found below.

     Description,Translatable,en,fr,es
  • Valid language codes - use the ISO 639-1 code to specify your source and target languages. The language codes must be in lowercase.

  • Valid source language - the source language you define in your file must be identical to the source language of the term base into which you want to import it. The source language is the first language you list in the header. In the previous header example, the source language is en.

  • Valid translatable value - the value must be boolean, the only accepted values are "true" or "false".
    Note: If you specify an entry as not translatable, and you still set values for the target languages, they will be ignored.

    Below is an example of a valid CSV file content for a term base:

     Description,Translatable,en,fr,es
    "Email address",true,Email,Courriel,
    "",true,Home,Maison,Casa
    "",false,LingoHub,,
    "",false,phone,,

Import process

To import your valid CSV file, follow the steps below:

  1. Access the term base overview, as mentioned above.

  2. Click the manage icon of the term base you want to import your terms into.
    Note: If you have not yet, create a term base first

  3. Click preferences.

  4. Select a file or drop your file into the designated area.

  5. Click upload file.

    Img

Note: Adding entries to your term base from a CSV import overrides previous entries.

Managing term bases

To manage your term bases, follow the steps below:

  1. Access the term base overview, as mentioned above.

  2. Click the manage icon of the term base you want to manage.

    Img

You will then be redirected to the term base management page, which presents two tabs:

  • Entries - Add new entries to your term base, or update or delete existing ones. You can also download your term base as a CSV file or delete your term base entirely.

    Img

  • Preferences - Edit the term base itself, or import your entries here.

    Img

Term bases are available for every organization, but the available number depends on your subscription plan. However, there is no limit to the number of entries you can add to your term base.

Adding a term base to a project

To use your term base, you need to add it to a project. To add a term base to a project, follow the steps below:

  1. Click dashboard in the top navigation bar.
  2. Select a project from the left side panel.
  3. Click preferences in the dashboard overview of the project.
  4. Click on translation tools.
  5. Select your term base.

Img

Once the term base is added to your project, its entries will be included in translation suggestions in the editor side panel. The side panel includes suggestions from your translation memory, machine translation, and LingoChecks validation.

Img

To take full advantage of the term bases, please make sure that the LingoChecks rule for term bases is enabled in your project's preferences.

Congratulations! You finished the article on term bases. If there's anything we can help you with, please get in touch with our support.

Ready to optimize your translation workflow?